Boards, Councils, Committees and other Bodies

Name of the Council : Constitution of Office’

Composition : Dr. K.A Shyamini, Port Health Officer, Cochin – Chairperson

Dr. P.S. Ashraf, Dy. Port Health Officer, Cochin – President

Mr. Joshi B, Field Worker – Secretary staff side

Mr. Joshy M.T, Chowkidar – Member staff side

Date from which constituted : 03.12.2019

Terms / tenure : 10 years , Meetings to be held half yearly

Power and functions : To discuss issues / problems faced by the officers and staffs of Port Health Organisation, Cochin.

Whether the meeting / minutes of the meeting / place of the meeting open to public :

At the outset President Dr. P.S.Ashraf welcomed the Chairperson and staffs to the meeting and stated the Agenda of the meeting which was to discuss the issues faced by the officers and staff in the office. And the Doctors and staff were asked to come out with issues or problems faced by them or any area which needed to be discussed.

Since there were no issues to be discuss. The meeting was decided to convene the next meeting in March will be decided at later date .

 

Name of the Committee :  Vishakha cell

Composition : Port Health Officer being the Chairperson and Mrs. P.V. Rani Jose and Neenu Johnson as members.

Date from which constituted : 2004

Terms / tenure : 10 years , Meetings to be held half yearly

Power and functions :

The principle of gender equality is enshrined in the Indian Constitution. At PHO, we strongly believe that women and men have right to live as free and equal human beings and this equality should exist in all areas of life. All the activities conducted by the cell are directed towards successful execution of this goal.

  • To create an environment of gender justice where men and women work together with a sense of personal security and dignity.
  • To create awareness amongst students about the issues related to the youth, girls in particular.
  • To disseminate knowledge about rights and laws related to women.
  • To create awareness amongst students about the problems faced by women due to gender issues.
  • To enhance the self-esteem and self-confidence of girl students, women faculty and staff.
  • To foster decision-making ability in girl students for making informed choices in areas like education, employment and health.

 

Whether the meeting / minutes of the meeting / place of the meeting open to public : Yes

 

Name of the Committee : Preventive Vigilance Committee

Composition : Dr. K.A. Shyamini, Port Health Officer, Dr. P.S. Ashraf, Dy. Port Health Officer and Dr. Raphael Teddy, Airport Health Officer as its members.

Date from which constituted : 2012

Terms / tenure : 2 years

Power and functions :

  • To make sure that the staffs follow Rules & regulations without any violation.
  • To make sure the staffs follow systems & procedures meticulously.
  • To make sure the staffs discharge their duty sincerely, honestly and faithfully at all times.
  • To always demonstrate a sense of fair play and impartiality in disposing of official matters.
  • To make sure the staffs show courtesy and consideration in dealings with the public, colleagues, subordinates
    and superiors.
  • To attend to the public grievances if any immediately.
  • To pay immediate attention to the customers’ demand.
  • To maintain strictest secrecy regarding the office’s affairs.
  • To monitor each & every aspect of functional area to ensure avoidance of delay and
    accomplishment of the job in a time-bound schedule.
  • To do intensive monitoring of delays and disposal of files.
  • To ensure job rotation on periodical interval.
  • To make a habit of surprise checking.
  • To pay utmost attention and importance to internal control.
  • To be watchful to avoid malpractices.
  • To pay surprise visits to the banking hall, strong room etc.
  • To ensure the integrity and devotion to duty of persons under your control and authority.

Whether the meeting / minutes of the meeting / place of the meeting open to public : Yes

Name of the committee : Purchase Committee

Composition :  Dr. K.A. Shyamini, Port Health Officer, Dr. P.S. Ashraf, Dy. Port Health Officer and Dr. Raphael Teddy, Airport Health Officer as its members.

Date from which constituted : 2012

Terms / tenure : 5 years

Power and functions :

  • To analyse quotations provided by the department, and provide recommendation for approval by the committee.
  • To ensure all documentation is accurate and complete.
  • To ensure that the supplies/services quoted for comply with what was requested on the quotation.
  • Seek clarification from suppliers/service providers where necessary.
  • To request technical input from relevant staff as required.
  • The PC should also be assigned a role within the supplier pre-qualification process
  • In certain contexts, it may be appropriate for some or all members of the PC to be directly involved in the collection of quotations
  • Ensuring proportionality, transparency, accountability and fairness in the procurement process
  • Ensuring all relevant documentation is prepared prior to PC meeting
  • Involvement in the evaluation discussion
  • Ensuring that the Quote is complete and accurate.
  • Ensuring all necessary procurement procedures are properly.

Whether the meeting / minutes of the meeting / place of the meeting open to public :

Name of the committee : Grievance Cell

Composition : Dr. K.A. Shyamini, Port Health Officer and Dr. P.S. Ashraf, Dy. Port Health Officer

Date from which constituted : 2004

Terms / tenure : 5 years

Power and functions :

  • To receive of all Public Grievances related to Port Health Organisation, Cochin on PHO website and in offline mode (physically).
  • To check the Grievances for redressal & disposal.
  • To coordinate work  on  public  grievances.
  • To  see that RTI applications  and  other  related  matters  on  Public  Grievances are disposed off in time.
  • To look after RTI Applications related to Grievance  Redressal received from the Ministry of Health and Family Welfare and Directorate General of Health Services.
  • To look after any other matter or work related to Public Grievances from time to time.

 

Whether the meeting / minutes of the meeting / place of the meeting open to public : Yes

Appellate Authority

Dr. K.A. Shyamini                            Office Phone            : 0484-2666060

Port Health Officer                           Fax                 : 0484-2666060

Willingdon Island                             E-mail             : shyamini.ka@gov.in

Cochin                                                                         pho.cochin-dghs@gov.in

Central Public Information Officer  :

The details of Central Public Information Officer of Port Health Organisation, Cochin is as follows :

  1. P.S. Ashraf                                      Office Phone            : 0484-2666060

Deputy Port Health Officer                   Fax                 : 0484-2666060

Willingdon Island,                                  E-mail             : ashraf.ps@gov.in

Cochin                                                                               pho.cochin-dghs@gov.in

The details of Central Public Information Officer of Airport Health Organisation, Cochin is as follows :

Dr. B.B Ebrahim                                 Office Phone            : 0484 2611855

Dy. Airport Health Officer

Nedumbassery                                             E-mail             : apho.cochin-dghs@gov.in , bb.ebrahim@cghs.nic.in

Name of the committee : Condemnation Committee

Composition :  Dr. K.A. Shyamini, Port Health Officer, Dr. P.S. Ashraf, Dy. Port Health Officer and Dr. Raphael Teddy, Airport Health Officer as its members.

Date from which constituted : 2004

Terms / tenure : 5 years

Power and functions :

  • To declare an item surplus or obsolete or unserviceable if the same is of no use to the Office.
  • To give reason and record before declaring the item surplus or obsolete or unserviceable.
  • To work out the book value, guiding price and reserved price, while disposing of the surplus goods.
  • To prepare a report of stores for disposal to be prepared in Form GFR-17.
  • In case an item becomes unserviceable due to negligence, fraud or mischief on the
    part of a Government servant, responsibility for the same should be fixed.

Whether the meeting / minutes of the meeting / place of the meeting open to public : Yes

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